E-Transformation

E-Transformation is defined as the transition from paper to electronic environment and smart applications. This change involving the use of various information and technology integrates into all areas of the business, changes the way it works and adds value to the quality of the work. Traditional roles such as production, marketing, purchasing and customer service combine with technology.

How Does the Government Require E-Transformation to Commercial Enterprises?

In e-transformation documents, the obligation is provided by the criteria set by the state. It was initially compulsory for companies with a turnover of more than a certain amount. Later, these documents were made compulsory for more businesses with changes made within the scope of electronic transformation. In this direction, less turnover companies have been involved in this transformation over time.

Today, companies with a turnover of more than 10 million üzerinde in sectors other than e-commerce are obliged to switch to e-invoice application. In other words, a company with gross sales revenue of 10 million ₺ or more before 2018 and today has switched to e-invoice application.

For e-commerce sites that sell products or services online, e-archives are mandatory for those with a turnover of more than 5 million. However, since e-archive is related to e-invoice, e-commerce enterprises with this turnover have to switch to e-invoice application together with e-archive.

For enterprises with an e-invoice obligation and a turnover of 25 million üzerinde or more, the transition to e-dispatch application is obligatory.

E-Transformation Documents Covering Business Process

E-Invoice
An e-invoice refers to the invoice prepared in electronic medium and used as an invoice for one-to-one, especially used in electronic commerce. In addition, it is mandatory for enterprises with a turnover of 10 million or more. The use of e-invoices enables quick, easy and trouble-free handling of the trading process. To use e-invoices as part of the sales process, both parties must be e-invoice users. If one of the parties does not use an e-invoice, another version of e-invoice called e-archive may be used.
E-Archive
E-archive is a kind of electronic invoice that can be used in cases where one of the parties is not an e-invoice user. Thus, e-invoice method is used for people who do not use e-invoice without having to cut paper invoice. In addition, e-commerce sales turnover of 5 million üz and more enterprises have to switch to the e-archive application. To use an e-archive, a business must first be an e-invoice user. Because e-archive is a billing method related to e-invoice.
E-Book
E-book enables the application of the contents of the ledger and journal which must be registered by the enterprises in electronic environment. It is mandatory for enterprises with turnover of 10 million milyon or more. It is created monthly and used in finance processes. The e-Ledger system enables fast, reliable and easy recording and editing of records.
E-Document
The transportation of the dispatches in which the goods transported from a place related to logistics to the electronic document is documented is called e-dispatch. With e-waybill, documents and information can be provided to related companies without any problems in delivery of goods. If the annual turnover of the persons registered in the e-invoice is 25 million üstü or more, it is obligatory to apply the e-dispatch application.
E-Müstahsil
E-Müstahsil receipt is the electronic document of the receipt of the receipt used for the purchase of agricultural and animal products instead of the invoice.
E-Tickets
It is the presentation of the ticket used for transportation, art and social activities in a virtual environment.

Benefits of E-Transformation

Electronic transactions help companies save time and money. Paper, mail and archiving costs are eliminated because everything is moved to the electronic environment.

Time-consuming workload is reduced, businesses do not have to deal with dozens of folders and invoice archives, the trade process carried to the computer accelerates.

While the error rate is minimized in the electronic data recordings, instant access to information is very easy and fast. It is also an environmentally friendly application, minimizing paper usage.

E-Transformation in Turkey

As of April 2019 of 107 thousand businesses use e-invoicing in Turkey. The number of taxpayers registered in the e-ledger application increased to 59 thousand 875 and the number of companies using e-archive invoice increased to 6 thousand 500. The number of people and institutions that have been transformed into e-transformation is increasing day by day.

Digitalized seen in different sectors of the index score table in Turkey. According to this table, the leading sector in digital transformation is finance services.

E-Transformation in the World

In many countries, this transformation is supported and even enforced. The digitalization of financial processes is an important step in preventing the informal economy. It is also a system that increases the efficiency of companies and saves many aspects.

One of the most popular products of e-Transformation, e-Invoice is widely used in European, Asian and even African countries. The fact that the private sector is more decisive in the United States limits the influence of the state on the development of e-Invoice. However, e-Invoice is widely used in Latin American countries. Especially countries like Brazil and Mexico have increased the use of e-Invoices in order to prevent tax evasion.

E-Transformation is also very common in Europe. The most prominent countries are the Scandinavian countries and the UK. However, it can be said that e-Transformation is widely used in Germany, Italy, Netherlands, Sweden, Belgium and Spain. However, e-Transformation is mostly used in Asian countries. In Asia, South Korea, Singapore and Hong Kong are very advanced in e-Transformation. An other Asian countries also e-Transformation in Turkey, both public and private institutions is expanding with each passing day.

Digitalization Stages of an Enterprise

Analysis: The business should already analyze its position in the sector, environmental factors and competitors well. Business trends should be well researched and learned. Before creating their strategies, their competitors’ roadmap and strategies should be evaluated.

Strategy: The target under the e-Transformation of the enterprise should be analyzed well and strategies should be developed in parallel with it. While developing strategies, changes that will enable the company to stand out from its competitors and methods to ensure long-term survival should be determined.

Preliminary Preparation: When starting the e-transformation, it is necessary to determine how this stage will be performed and whether the company is ready for it. What challenges can be faced and the results must be foreseen. Each enterprise should make these determinations by its own potential and capabilities and determine how to act in case of potential problems.

Digitization process:

E During the transition from human to technology integration, this process should be well managed. At this stage, every business must deal with the problem and combine its solutions with human and technology elements.
Billing, purchasing, marketing, such as a wide range of conversions, such as new software instead of writing new successful packages can be included in the business. While saving time, using already proven e-commerce software minimizes the problems you will encounter.
Change management requires the structuring of business processes. Employees and technology are structured such as skills and infrastructure. Each business should manage this process according to its own employees and infrastructure. Necessary purchases should be made to complete the missing aspects.
E-Transformation integration should be made in accordance with commercial law. All regulations and existing regulations should be examined and taxes, invoice management and obligations should be realized on the ground that will not cause problems in the future.